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PROGRAMS
& SERVICES:
SPECIAL EDUCATION:
POLICY & ADMINISTRATION:
FEDERAL COMPLIANCE MONITORING
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OVERVIEW
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The purpose of special
education monitoring is to examine compliance with federal and state rules and regulations.
Monitoring visits provide an opportunity to offer technical assistance to special
education staff. The team interviews school staff from each school to gather information
about the educational and special education supports and services. Team members also
talk with parents who have children currently receiving special education services.
A variety of data is collected and summarized in a report which is disseminated to
the supervisory unions’ administrators.
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MONITORING
SCHEDULE
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Monitoring Schedule
Currently, the Compliance Monitoring Team visits supervisory unions on a six-year cycle. Each summer, special education administrators who are scheduled to receive a monitoring visit are contacted and arrangements are made to provide information and discuss the monitoring process. |
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Supervisory Union/Other |
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Dates |
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Facilitator (E-mail) |
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No information provided |
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Supervisory Union/Other |
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Dates |
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Facilitator (E-mail) |
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None |
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Supervisory Union/Other |
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Dates |
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Facilitator (E-mail) |
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Department of Corrections |
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Ongoing |
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Orange Windsor |
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Ongoing |
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Rutland Southwest SU |
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Ongoing |
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Windham Southwest SU |
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Ongoing |
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Alicia Hanrahan |
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Focused Monitoring
During the 2005-2006 school year, the Compliance Monitoring Team anticipates
moving to a "focused monitoring" process which will change the way that
supervisory unions are selected for a monitoring visit. A "focus group"
(to include parents, administrators, etc.) will collaborate with the monitoring team
to review and select key performance indicators which, in turn, will "identify" supervisory unions requiring an on-site visit. |
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MONITORING
FORMS
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Currently the monitoring
team uses a variety of forms prior to and during an on-site visit.
- Local Educational Agency (LEA) Profile
This form requires the supervisory union to provide information about teacher licensing,
caseload size, policies, plans and assurances, current special education programs
and processes. This is usually filled out by the special education administrator.
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- Confidentiality Training
This form is filled out by each school principal indicating when the most recent
training occurred.
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- Educator Survey for 2004-2005
This form is filled out by every regular educator, special educator, paraeducator
and administrator, as well as other professional staff (e.g., school nurse, PE teacher,
guidance etc.) in each building. The school principal distributes and collects these
surveys and returns them to the monitoring team.
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- Parent Survey for 2004-2005
This form is filled out by parents/guardians who currently have students receiving
special education supports and services. The survey is sent to parents by the school
and is returned to the monitoring team in a postage-paid envelope.
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- Evaluation Checklists
The following evaluation plan and report checklists are used by the monitoring team to verify compliance with state and federal special education rules and regulations. There are different checklists for each disability category (e.g., autism, specific learning disability). NOTE: The monitoring team uses more than one checklist for the following disabilities: deaf-blindness (the deaf and blind visually impaired checklists are used) and multiple disabilities (two different checklists from the following list might be used). The monitoring team has combined the Deaf and Hard of Hearing disabilities into one checklist.
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* NOTE: View special
education evaluation and IEP forms.
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- Individual School Profile
Completed by members of the administration within the supervisory union, this document consists of a list of activities/training opportunities (provided by the team) that are available to any school or supervisory union upon request.
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- Menu of Options
Completed by any administrator in the supervisory union, this document consists
of a list of activities/training opportunities (provided by the team) that are available
to any school or supervisory union upon request.
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- Professional Staff Development
This form is completed by each school principal or their designee (and sometimes a supervisory union administrator as well) and details staff participation in special education activities within the past two to three years.
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FOR
QUESTIONS OR ADDITIONAL ASSISTANCE
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Alicia Hanrahan, Compliance
Monitoring Team Leader
(802) 828-3142 (P)
(802) 828-0573 (F)
alicia.hanrahan@state.vt.us
Ernest Wheeler, Special Education Consultant
(802) 828-0564 (P)
(802) 828-0573 (F)
ernest.wheeler@state.vt.us
Judy Colby, Administrative Assistant
(802) 828-5126 (P)
)802) 828-0573 (F)
judy.colby@state.vt.us |
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Policy & Administration
Laws & Regulations
| Forms
Data Reports & Publications | Policy & Administration
General Resources | Parental Resources
Special
Education
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