Child Nutrition

Policy & Administration

Procurement for School Meals Programs

USDA regulations require that School Food Authorities (SFAs) follow procurement practices that allow for fair and open competition when purchasing any goods or services with funds from the non-profit school food service account. The resources on this page will help SFAs follow those regulations.

Community Eligibility Provision (CEP)

The Community Eligibility Provision is a new opportunity that allows the food service program to offer breakfast and lunch at no charge to all students for a four-year period.  Starting July 1, 2014, a school or group of schools with 40% or more of their students directly certified for free meals have the opportunity to participate in the Community Eligibility Provision (CEP). 

Information

Community Eligibility Provision Implementation Materials

Submission

To apply for CEP for School Year 2014-2015, complete the Next Steps in the above Memo, and submit  a letter of intent to Laurie.Colgan@state.vt.us.  The State Agency will review the request and send a program agreement and other materials to the Supervisory Union.  This agreement must be signed and submitted to the State Agency not later than June 30, 2014.

.06 Certification Instructions and Submission Materials

To help support schools implementing the new meal patterns, USDA is providing an additional 6 cents reimbursement for school lunches that meet the new requirements. The additional funding is paid to school food authorities whose lunch and breakfast menus meet the new requirements. Instructions for submitting can be found in the below memo and handbook. Use the other links to access required .06 Certification submission materials:

Instructions

Submission Materials

Administrative Reviews
This federally required Administrative Review is Child Nutrition Program's assessment of your school food authority's administration of the National School Lunch Program, School Breakfast Program and other school nutrition programs. The objectives of the Administrative Review are to (1) determine whether your School Food Authority meets program requirements (2) provide technical assistance (3) secure any needed corrective action and (4) assess fiscal action, if applicable.

The review process is conducted over several months, and involves both off-site assessment work (prior to the onsite visit), as well as onsite visits to your central office and all of the meal sites selected for review. Evaluations made during the off-site assessment phase determine the focus and extent of the onsite review. For example, the off-site assessment tool will determine which site will receive a targeted menu review. At a minimum, we will observe both breakfast and lunch meal services at all sites selected for review.

Paid Lunch Equity Pricing Rule
USDA published a rule in 2011 requiring schools participating in the National School Lunch Program to ensure that sufficient funds are provided to the nonprofit food service account for Paid student lunches. Reimbursement earned on free and reduced price meals may not be used to support paid or adult lunches. Schools may meet this requirement through prices charged for paid student lunches and/or through local funds provided to the food service account targeted for paid meals. For school year 2014-2015, USDA has set the weighted average price of a paid lunch at $2.65. The Paid Lunch Equity Tool is intended to help schools determine what they should be charging for lunch or providing through local funds to the school food service account.

Adult meal prices for school year 2014-2015 must be at least $3.35 to meet requirements. It is also recommended that schools evaluate their breakfast prices for next year. With the final change in the meal pattern regulations with respect to breakfast going in to effect in July, schools should evaluate their prices and make sure that costs are being adequately covered. The average price charged for breakfast in elementary schools ranges between $1.25 and $1.50.

For more information, contact: Laurie Colgan, Child Nutrition Programs, (802) 479-1187 or laurie.colgan@state.vt.us.

School Nutrition Programs: Food Service Management Company (FSMC) Contracts & Information
U. S. Department of Agriculture (USDA) has implemented some changes that must be reflected in the bid procedures, documents and contracts. This requires all schools that contract with a FSMC to go out to bid using the new documents and meeting the regulatory requirements. Revised procedures, documents and guidance are posted below.


On-site Monitoring Form 
School Food Authorities (SFAs) that have more than one site, and those that contract with a food service management company (whether or not there are more than one site), must conduct and document an on-site monitoring of the meal count system. The on-site monitoring must be completed by February 1 each year. This form allows schools to document compliance with this requirement.

Program Application and Annual Renewal
Schools that participate in a child nutrition program must complete an on-line application and then annually renew that application. The on-line system is also the mechanism for submitting monthly claims for reimbursement.

School Wellness Policies/Creating a Healthy School Nutrition Environment
In its 2004 reauthorization of the National School Lunch Program, Congress added a requirement that school districts must establish a school wellness policy.

Food Safety
The Healthy, Hunger-Free Kids Act of 2010 (the Act), Public Law 111-296, strengthens the existing food safety requirements in the National School Lunch Program (NSLP), School Breakfast Program (SBP) and all other Food and Nutrition Service (FNS) programs operated in a school. Section 302 of the Act amends section 9(h)(5) of the Richard B. Russell National School Lunch Act (42 U.S.C. 1758(h)(5)) by requiring that the school food safety program based on Hazard Analysis and Critical Control Point (HACCP) principles be applied to any facility or part of a facility in which food is stored, prepared or served for the purposes of the NSLP, SBP or other FNS program. The school food safety program, required since 2004, addresses food safety in all aspects of school meal preparation, ranging from procurement through service. FNS anticipates that only minor modifications to existing food safety programs will be needed in order to meet this requirement.


United States Department of Agriculture (USDA)
Policies


USDA publishes policies on a regular basis that establish
procedures, explain regulations, or require new practices.
These policy memoranda have the force of regulation. This Web
site contains policies that have been published since
2000.

Page Last Updated on October 10, 2014