Policy & Administration
Watch the webinar online.
USDA regulations require that School Food Authorities (SFAs) follow procurement practices that allow for fair and open competition when purchasing any goods or services with funds from the non-profit school food service account. The resources on this page will help SFAs follow those regulations.
Community Eligibility Provision (CEP)
The Community Eligibility Provision is a new opportunity that allows the food service program to offer breakfast and lunch at no charge to all students for a four-year period. Starting July 1, 2014, a school or group of schools with 40% or more of their students directly certified for free meals have the opportunity to participate in the Community Eligibility Provision (CEP).
Community Eligibility Provision Implementation Materials
To apply for CEP for School Year 2014-2015, complete the Next Steps in the above Memo, and submit a letter of intent to Laurie.Colgan@state.vt.us. The State Agency will review the request and send a program agreement and other materials to the Supervisory Union. This agreement must be signed and submitted to the State Agency not later than June 30, 2014.
.06 Certification Instructions and Submission Materials
To help support schools implementing the new meal patterns, USDA is providing an additional 6 cents reimbursement for school lunches that meet the new requirements. The additional funding is paid to school food authorities whose lunch and breakfast menus meet the new requirements. Instructions for submitting can be found in the below memo and handbook. Use the other links to access required .06 Certification submission materials:
This federally required Administrative Review is Child
Nutrition Program's assessment of your school food
authority's administration of the National School Lunch
Program, School Breakfast Program and other school
nutrition programs. The objectives of the Administrative
Review are to (1) determine whether your School Food
Authority meets program requirements (2) provide technical
assistance (3) secure any needed corrective action and (4)
assess fiscal action, if applicable.
The review process
is conducted over several months, and involves both
off-site assessment work (prior to the onsite visit), as
well as onsite visits to your central office and all of the
meal sites selected for review. Evaluations made during the
off-site assessment phase determine the focus and extent of
the onsite review. For example, the off-site assessment
tool will determine which site will receive a targeted menu
review. At a minimum, we will observe both breakfast and
lunch meal services at all sites selected for
Paid Lunch Equity
USDA published a rule in 2011 requiring schools participating in the National School Lunch Program to ensure that sufficient funds are provided to the nonprofit food service account for Paid student lunches. Reimbursement earned on free and reduced price meals may not be used to support paid or adult lunches. Schools may meet this requirement through prices charged for paid student lunches and/or through local funds provided to the food service account targeted for paid meals. For school year 2014-2015, USDA has set the weighted average price of a paid lunch at $2.65. The Paid Lunch Equity Tool is intended to help schools determine what they should be charging for lunch or providing through local funds to the school food service account.
Adult meal prices for school year 2014-2015 must be at least $3.35 to meet requirements. It is also recommended that schools evaluate their breakfast prices for next year. With the final change in the meal pattern regulations with respect to breakfast going in to effect in July, schools should evaluate their prices and make sure that costs are being adequately covered. The average price charged for breakfast in elementary schools ranges between $1.25 and $1.50.
For more information, contact:
Laurie Colgan, Child Nutrition Programs, (802) 479-1187 or email@example.com.
Programs: Food Service Management Company (FSMC) Contracts
U. S. Department of Agriculture (USDA) has implemented some
changes that must be reflected in the bid procedures,
documents and contracts. This requires all schools that
contract with a FSMC to go out to bid using the new
documents and meeting the regulatory requirements. Revised
procedures, documents and guidance are posted below.
School Food Authorities (SFAs) that have more than one
site, and those that contract with a food service
management company (whether or not there are more than one
site), must conduct and document an on-site monitoring of
the meal count system. The on-site monitoring must be
completed by February 1 each year. This form allows schools
to document compliance with this requirement.
Program Application and Annual
Schools that participate in a child nutrition program must
complete an on-line application and then annually renew
that application. The on-line system is also the mechanism
for submitting monthly claims for reimbursement.
Wellness Policies/Creating a Healthy School Nutrition
In its 2004 reauthorization of the National School Lunch
Program, Congress added a requirement that school districts
must establish a school wellness policy.
Language of the
Nutrition and Fitness Policy Guidelines (October
This document is the result of the collaboration between
the Agency of Agriculture, Food and Markets and the
departments of Education and Health, as required by Act
161 of the 2004 session of the Vermont Legislature. The
guidelines are based on the recommendations of nationally
recognized authorities, including the Surgeon General of
the United States, the National Association of State
Boards of Education, the American Dietetics Association
and the National Association of Sports and Physical
Education. In 2008, Appendix B and Appendix C of the
guidelines were revised and consolidated into one
Appendix B as required by Act 203 of the 2008 session of
the Vermont legislature. The changes address competitive
foods sold through the food service program, through
vending machines, or through any other venue in the
Act 145 Report (Act 145:
An Act Relating to Use of Vermont Products and Nutrition
Education in Schools)
This document provides information about the number of
school districts that have or have not adopted a wellness
policy and a detailed review of the adopted policies from
a minimum of 10% of the schools that reported having a
policy in place. All schools that receive federal funds
for breakfast and/or lunch programs were required to
adopt a wellness policy by the beginning of the 2006-2007
The Healthy, Hunger-Free Kids Act of 2010 (the Act), Public
Law 111-296, strengthens the existing food safety
requirements in the National School Lunch Program (NSLP),
School Breakfast Program (SBP) and all other Food and
Nutrition Service (FNS) programs operated in a school.
Section 302 of the Act amends section 9(h)(5) of the
Richard B. Russell National School Lunch Act (42 U.S.C.
1758(h)(5)) by requiring that the school food safety
program based on Hazard Analysis and Critical Control Point
(HACCP) principles be applied to any facility or part of a
facility in which food is stored, prepared or served for
the purposes of the NSLP, SBP or other FNS program. The
school food safety program, required since 2004, addresses
food safety in all aspects of school meal preparation,
ranging from procurement through service. FNS anticipates
that only minor modifications to existing food safety
programs will be needed in order to meet this
United States Department of Agriculture (USDA)
USDA publishes policies on a regular basis that establish
procedures, explain regulations, or require new practices.
These policy memoranda have the force of regulation. This Web
site contains policies that have been published since
Page Last Updated on April 17, 2015