The uniform chart of accounts (UCOA) defines the hierarchy and relationship of accounts used throughout the Vermont school system to classify school finance revenues and expenditures. The new UCOA consists of 9 elements, which when used comprehensively throughout the state will render Vermont’s school finance data more consistent and comparable across Supervisory Unions and School Districts (SU/SD).
Act 58 of 2015, amending 2014, No. 179 E.500.1, not only articulates the need for the UCOA and a common set of business rules, but holds AOE accountable to supporting SU/SDs in the implementation of the UCOA by July 1, 2019.
Shared School District Data Management System Project
Subsequent to this legislation, a total cost analysis was conducted on the means of implementing the UCOA with either a centralized or decentralized solution, taking into consideration both state and local costs. The findings of this analysis indicate that the most economical and value-generating approach for all Vermonters would be to support the Supervisory Unions and School Districts through the procurement of a single solution that is shared by all 60+ SU’s/SD’s. With the Vermont Association of School Business Officials’ overwhelming support, the Agency of Education initiated the procurement of a fully vendor-hosted Shared School District Data Management System (SSDDMS).
AOE has been working with local stakeholders, primarily supervisory union business managers, to lead the procurement of a new vendor-hosted SSDDMS for school finance and personnel data. This software solution would replace the 60+ disparate systems maintained locally by each supervisory union across the state.
Following both AOE and the States Procurement standard processes, the Project Team, with assistance from Business Managers, have defined the necessary requirements and finalizing the initial procurement steps. We anticipate having a completed contract and begin the detailed implementation planning by spring 2018.
We invite all SUs to join us in the exciting initiative. If you are interested in joining, please contact the project team for more information.