The Agency of Education (AOE) manages a large number of grant programs comprising 110 funding sources, which support youth and adult learners, as well as educators and Local Education Agencies in Vermont. Of these grant programs, many are small or one-off managed through a manual process. Fourteen of our grant programs, comprising about 60% of our grant disbursements, are managed using Grantium, our current grant management system (GMS).
- Grantium - The current Grants Management System still in use for FY18 applications
- Making Technology Work Grants (MTW) Management System - The new Grants Managment System to be used for FY19 and later grants
Grants Management System Replacement Project
The Vermont Agency of Education has initiated a project replace Grantium, implemented in 2008 through a state enterprise pilot project. Following State Bulletin 3.5, the AOE completed a fair bidding procurement process and contracted with MTW (Making Technology Work) Solutions to implement and support their GMS product.
The project will initially transition only the 14 AOE grant applications currently in Grantium to the new system. The GMS replacement team will implement, test, train both AOE and field staff, and then deploy the grant applications in two overlapping phases. The project will take approximately six months and it is estimated this initial phase will be complete by June 30, 2018.
We are undertaking this initiative now for a variety of reasons. Most importantly, our contract is expiring and we want to avoid another year of trying to mitigate a number of unresolvable problems, which have made it increasingly harder and more expensive to meet deadlines and maintain compliance with rules and regulations.
The new GMS will create a more streamlined review, revision, and approval process that will make grant approval faster and easier. The new system will also reduce data entry with reusable content from centralized common data, and is scalable with the capacity to accommodate more AOE grant applications in the future.