During each fiscal year, the Agency collects data from Vermont's supervisory unions and school districts. In addition, the Agency provides training to help school professionals provide this data. Please contact the Agency's Helpdesk at (802) 479-1044 with questions regarding data collections.
Obtain information on current data collections, including Educator Census, Teacher-Staff Survey, Child Count, Independent Student Census, Announced Tuition, Fall Census, Tuition Student Census, Preliminary Budget, Combined Incident Reporting Software, Spring Census, June Budget and the Annual Statistical Report.
General Tips and Information for Data Collections
Student Census: Revising or Adding Data
Student ID Number Request and/or Direct Certification Status Forms
Schools wishing to have access to student IDs or direct certification status must submit student information by FAX to (802) 479-4319. Provide a contact name, phone number and fax number in case there are any questions on the student IDs that are being requested and that information can be returned to the appropriate person.
Should an ID exist, it will be returned to the school by FAX. All other IDs will be assigned during the fall and spring data collection cycles and returned to the superintendent's office once all the data are submitted and all IDs are assigned. It is preferable that one of the following request forms be used but as long as the student's name, date of birth, gender, grade and town of residence are provided, the request will be accepted:
- Student ID Number Request Form - Use this form to request a student's state ID number.
- Student ID Number Request/Direct Certification Status Form - Use this form to verify whether a student has been certified as eligible for Free/Reduced Lunch by the State.
The Vermont School Register is a student record-keeping document required by Vermont statute. The purpose of the school register is to document each of Vermont school's continuous year-to-year cycle of enrolling students, to record daily attendance, to report dropouts and graduates, and to report year-end attendance to the Agency of Education. It is the source document for calculating Average Daily Membership, which is a critical aspect in the state funding system.
The Agency of Education is required to collect data regarding student courses in such a way to allow the linkage of students with teachers and to provide the state with student transcript information. The Student Educator Course Transcript (SECT) is the mechanism for collecting such data, including courses taken, credits earned and so on.