The Agency of Education (AOE) manages a large number of grant programs comprising 110 funding sources, which support youth and adult learners, as well as educators and Local Education Agencies in Vermont. Of these grant programs, many are small or managed through a manual process. Fourteen of our grant programs, comprising about 60% of our grant disbursements, were managed using Grantium, our legacy grant management system (GMS), implemented in 2008. The Grantium System was sunset April 30, 2018.
- Agency of Education Grants Management System (AOE-GMS) - The new Grants Management System to be used for FY19 and later grants
- AOE-GMS User Manual
- AOE-LEA Claims User Manual
Grants Management System Replacement Project
The Vermont Agency of Education initiated a project to replace Grantium. Following State Bulletin 3.5, the AOE completed a fair bidding procurement process and contracted with MTW (Making Technology Work) Solutions to implement and support their GMS product.
The project will initially transition only the 14 AOE grant applications previously managed in Grantium to the new system. The GMS replacement team will implement, test, train AOE and field staff, and then deploy the grant applications in two overlapping phases. The project will take approximately ten months and it is estimated the first of two phases will be complete by June 30, 2018.
We began this initiative for a variety of reasons. Most importantly, our Grantium System contract was expiring and we chose not to repeat another year of atttempting to mitigate a number of unresolvable problems, that made it increasingly harder and more expensive to meet deadlines and maintain compliance with rules and regulations.
The new GMS will create a streamlined grant review, revision, and approval process. The new system will also reduce data entry with reusable content from centralized common data, and is scalable with the capacity to accommodate more AOE grant applications in the future.