Free and Reduced Meals

Unless a school is operating a non-pricing school meals program (CEP or non-base year Provision 2 for breakfast and lunch), schools must encourage households to apply for free and reduced-price meals. Schools must designate a Determining Official to review and approve applications. Schools must also conduct verification of a sample of approved applications each year.

Important Dates in School Year 2022-2023

School Meals Programs Timeline of Important Dates School Year 2022-2023

Benefit Issuance for School Year 2022-2023

Below, you will find the 2022-2023 School Meals Letters, Applications, and Notifications. The pages are designed to be printed on 8.5 x 11 paper; the meal and milk applications must be printed on white paper. Some pages may be printed front to back. You will need to identify benefits that your school offers such as breakfast and after-school snacks. The [bold bracketed fields] indicate where you need to insert your school-specific data and information into the templates.

Required information that must be provided to households includes the Application Cover Letter and Instructions, Application, the Notice of Direct Certification Pre-Approval for School Meals, and the Benefit Notification Letter.

If additional translations of any documents are needed, please contact Marc Grimes at marc.grimes@vermont.gov. 

Universal Meals for School Year 2022-23

On May 31, 2022, Governor Scott signed S.100 into law. S.100 requires that public schools offer universal meals through the Community Eligibility Provision (if eligible), or Provision 2 during School Year 22-23, and provides state funding to do so. S.100 also provides state funding for meals served to publicly tuitioned students at State approved independent schools if those schools choose to offer universal meals through CEP or Provision 2. State funding will cover the difference between the “Paid” and “Free” reimbursement rates for meals in the “Paid” category.

For this reason, template materials are broken up this year for either "Public School Food Authorities (SFAs) and Independent Schools operating Provision 2 in a base year," or "Independent Schools operating pricing programs." Schools that are operating the Community Eligibility Provision (CEP) or are in non-base year Provision 2 for breakfast and lunch should use the Household Income Form.

Tools and Information for Approving Officials

Applications and Related Templates for the School Meals Programs

For all Public School Food Authorities (SFAs) and Independent Schools operating Provision 2 in a base year:

These translations of the Vermont Cover Letter and FAQs do not include the Meal Application Instructions. Please also send the appropriate translated "Prototype Application Instructions" from USDA's NSLP Translated Materials in your application packet.

In these USDA translations, replace "[insert State SNAP here]" with "3SquaresVT" and "[insert State TANF here]" with "Reach Up". 

​(Public School Food Authorities (SFAs) and Independent Schools operating CEP, or Provision 2 in a non-base year, should be using the Household Income Form.)

For Independent Schools operating pricing programs:

These translations of the Vermont Cover Letter and FAQs do not include the Meal Application Instructions. Please also send the appropriate translated "Prototype Application Instructions" from USDA's NSLP Translated Materials in your application packet.

In these USDA translations, replace "[insert State SNAP here]" with "3SquaresVT" and "[insert State TANF here]" with "Reach Up". 

Pricing Program Spanish (International) Meal Application Cover Letter and FAQs 2022-2023

Pricing Program Nepali Meal Application Cover Letter and FAQs 2022-2023

Applications and Related Templates for the Special Milk Program

Household Income Form for CEP, Provision 2, or Schools Not Participating in NSLP

The school meals application may only be used when the primary purpose is to obtain information to qualify students to participate in the school meals programs. Schools in the following situations may not use the school meals application to collect family income information, and should instead use the below Household Income Form if they need to obtain family income information for other purposes:

  • Schools operating the Community Eligibility Provision (CEP)
  • Schools who are operating Provision 2 and are not in a base year
  • Schools who are not participating in the National School Lunch Program

School Year 2022-2023

English Household Income Form for 2022-2023

Dari Household Income Form for 2022-2023

Nepali Household Income Form for 2022-2023

Russian Household Income Form for 2022-2023

Somali Household Income Form for 2022-2023

Spanish Household Income Form for 2022-2023

Ukrainian Household Income Form for 2022-2023 

Provision 2

Provision 2 reduces application burdens and simplifies meal counting and claiming procedures. It allows schools to establish claiming percentages and to serve all meals at no charge for a 4-year period. Schools must offer meals to all participating children at no charge for a period of 4 years. During the first year, or base year, the school makes eligibility determinations and takes meal counts by type. During the next 3 years, the school makes no new eligibility determinations and counts only the total number of reimbursable meals served each day. Reimbursement during these years is determined by applying the percentages of free, reduced-price, and paid status meals served during the corresponding month of the base year to the total meal count for the claiming month. The base year is included as part of the 4 years. At the end of each 4-year period, the State agency may approve 4-year extensions if the income level of the school’s population remains stable. Schools electing this alternative must pay the difference between Federal reimbursement and the cost of providing all meals at no charge. The money to pay for this difference must be from sources other than Federal funds.

To help with collecting applications, schools can elect to do “delayed implementation” of Provision 2, where they do not start offering meals at no cost until October 1st.

Provision 2 Guidance

Policy Statement for Free and Reduced Meals - Provision 2 Amendment (due by October 15th of applicable school year)

Verification

Verification is confirmation of eligibility, conducted by sampling 3% of applications. Coordinated by one person representing the School Food Authority or SU, Verification is based on the number of approved applications on file as of October 1, and results are reported in the online secure Child Nutrition Programs system no later than December 15. For more information about the Verification process, see page 96 of the USDA Eligibility Manual, email Rosie Krueger, State Director of Child Nutrition Programs, or call (802) 828-1589.

Free and Reduced Eligibility Reports

The agency publishes an annual report showing the number and percent of students eligible for free and reduced-price school meals for every school that participates in the National School Lunch Program. This information is reported by the schools.

Independent Review of Applications

Beginning in School Year 2014-2015, School Food Authorities that demonstrate high levels of, or a high risk of administrative error associated with certification and benefit issuance are required to attend benefit issuance training, conduct a second review of applications, and complete the Independent Review Report. 

Should you experience any difficulty in accessing these documents, please don’t hesitate to contact us. We will work to provide information to you in an alternative format.

Meal Charge Policies

Beginning July 1, 2017, USDA requires all school food authorities to have a written and clearly communicated meal charge policy or procedure, which must be distributed to households at the start of each school year. The policy/procedure must clearly articulate how students will be charged for meals, as well as how SFAs will offer alternate meals, set limits on meal charges, manage debt on student accounts, and disallow meal charges or alternate meals when a student’s account has insufficient funds.

 

School Year 2021-2022​

USDA Nondiscrimination Statement (English)

USDA Nondiscrimination Statement (Spanish)