The interagency workgroup helps to coordinate services for students who are served by multiple agencies and collaborates with schools and human services agencies.
- State-placed Students
- Residential Review
- Educational Surrogate Parent Program
Students who are placed outside of their school district by a state agency or a licensed child placement agency, or who are residing in a program for pregnant and parenting women, or are placed in a residential treatment facility by a state agency are considered "state-placed."
Sometimes children need additional supports and services beyond what the school is providing. Act 264 is a law that ensures coordination of services for students with an emotional disability who are receiving services from more than one agency, for example their local school and the local Mental Health Clinic. With the reauthorization of the Interagency Agreement under IDEIA, the Agency of Human Services is seeking to extend the coordination of services to other populations of children it serves such as those who have a developmental disability or those in need of substance abuse treatment.
- Vermont Statutes Governing State-Placed Students
- Memorandum of Understanding (MOU) & Appendix Regarding Educational Placement and Alternative Educational Plans for Children in DFC Custody
- Memo: Students Hospitalized at the Brattleboro Retreat
Coordinated Services Plan (CSP)
A Coordinated Services Plan is a written plan developed by a team for a child/youth who requires services from more than one agency. It is designed to meet the needs of the child within his or her family or in an out-of-home placement, and in the school and the community.
- Coordinated Services Plan for 2022 (Fillable)
- Coordinated Services Plan for 2022
- Coordinated Services Plan Facilitation Guide 2021
Educational Stability, ESSA Foster Care Forms
The Every Student Succeeds Act (ESSA) highlights the need to provide Educational Stability for children in foster care. These documents will provide local teams (schools and DCF staff) with the tools needed to promote Educational Stability for students in DCF custody.
- Memo: Students in Foster Care and the Requirements of ESSA
- Educational Stability Decision Making: Roles and Responsibilities
- ESSA and Students in Foster Care FAQ
- Best Interest Determination (BID) Form
- Education Stability Agreement
- Transportation Guidelines
General Education Tuition Reimbursement Request for a State Placed Student
16 V.S.A. § 4012(b) allows a school district to request reimbursement by submitting tuition bills and documentation of payment to the Secretary of Education for students who are considered state placed students. The Secretary shall make reimbursement twice a year, once for requests submitted prior to January 1 and once for requests submitted prior to May 1. Requests submitted on or following May 1 shall be reimbursed in the next payment. Please complete the form, obtain an authorized signature and mail to the Agency of Education. Electronic submissions of the completed form will not be accepted. If you need a form to submit reimbursement, please email Cathy Scott or call (802) 828-1584.
Special Services Request for Reimbursement & Billing Forms for a State-Placed Student Who is NOT Special Education Eligible
16 V.S.A. §2950(a) allows the Secretary of Education to grant reimbursement of non-special education funds for students who are considered State Placed Students (SPS). The Secretary may approve any costs incurred in educating a State Placed Student who is not eligible for special education that are incurred due to the special needs of the student, and, if approved the Secretary shall pay those costs. Presently, reimbursements for general education/State Placed Students costs are provided to school districts based on a prioritization of need and the continued availability of funds. If you need a form to submit reimbursement, please email Cathy Scott or call (802) 828-1584.
Count of State-Placed Students
IEP Calculation Sheet and District Special Education Program Calculation Sheet
Two worksheets have been prepared that school districts need to use when they are billing on Worksheet A for portions of their staff for specialized instruction for state-placed students and need to bill for more than the state allowed rate. One is for individual student services and one is for special education programs. Use this link for the Special Education Expenditure Report, instructions, and all other related forms.
Special Education/Independent School Waiver Request
LEA-placed students in independent schools MUST be approved for ALL disability categories in which the student has been identified. The Secretary may permit, in exceptional circumstances, a special education placement in an independent school that is not approved for ALL of a student’s disabilities. The LEA is required to complete the Cognito form for the Secretary consider approving a waiver request. A Team of 4 (representing legal, interagency, independent schools and special education) review the waiver requests and provide recommendations to the Secretary of Education. Any approved waiver is only good for the current school year.
The Agency of Education's residential review process was created by statute to ensure that Individualized Education Program (IEP) teams considering residential placements for a student understand the full range of educational options available as early in the process as possible.
A school district must notify the Agency when it believes residential placement is being considered for inclusion in a student's IEP. The residential review process begins when a school district sends a notification form and copies of the most recent IEP and Comprehensive Evaluation.
- Vermont Statues Governing Residential Placement
- Consideration of Residential Placement
- Residential Review Placement Verification Form
- State Board of Education Rules Governing Residential Placement